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PLRPOA Board Meeting Minutes - Dec 5, 2002 |
The board meeting of Port Largo Residential Property Owner’s Association was held at the home of Frances Simmons. Present were board members: Frances Simmons, Mary Nelson, Glenn Patton, Cara Smith, Annette Richard, Pat McLaughlin and Ann Nickerson.
The meeting was called to order at 7:40 PM by Glenn Patton.
I. Minutes from the last regular monthly meeting held on November 14, 2002 were read by Mary Nelson and approved as corrected.
II. The Treasurer’s report was read by Frances Simmons and was approved as read.
III. OLD BUSINESS
a. Homeowner’s Park Report: Cara Smith reported an incident on Friday, 11/29 @ 9:15PM when the gate was open and she found wires to gate operator cut. She closed the gate and called Pat McLaughlin who repaired the wire the next day. A suspicious vehicle had Marathon tag and a boat was observed parked at our dock all weekend. Pat M. will check programming for last user before this incident and will advise board.
b. Homeowner’s Park Painting party Glenn Patton will pressure clean tables, benches, etc. so they will be dry before painting is to be done. Pat McLaughlin will pick up the paint and bring a ladder for the work party scheduled for December 8th at noon.
c. January newsletter: An article will be included about our crime watch program. Also, Frances would like to emphasize members should call her first to schedule appointments at her home to pay dues and pick up cards. We will also include notice to members to keep their existing card, explaining that they will be reprogrammed when membership fees are paid. Replacement cards will require an additional $50 fee. Glenn will write an article explaining to members how important their input is on all current issues in order for our board to effectively represent the homeowners in Port Largo. Glenn Patton will email a sample survey to members for board approval. Pat McLaughlin will provide draft of Proposed Homeowners Park Rules changes.
d. Homeowner’s Park – Gate timer lightning protection Glenn Patton, Pat McLaughlin and Cara Smith will check the schematic and see if there any provisions for this protection.
e. Homeowner’s Park – opening and closing hours: Pat McLaughlin handed out his draft for board members to review. When all agreed corrections are made, these proposed changes in our Park Rules will be included in our January newsletter and Pat McLaughlin will have copies made to be handed out at our annual meeting. Mary Nelson and Glenn Patton will coordinate paperwork.
IV. NEW BUSINESS
a. Annual meeting: Cara Smith and Frances Simmons will be responsible for receiving membership dues and cards; Ann Nickerson will be responsible for refreshments. She will have the key and will open the meeting room at the Civic Club at 9:30AM so chairs can be set up and coffee can be put on. Mary Nelson will request John Trejo to have documentation prepared for the fishing tournament which can be handed out to general membership. The date for our annual meeting is set for Saturday, February 8, 2003 @ 10:30 AM.
b. Board of Directors and Officers Nominating Committee: Cara Smith will assume this responsibility.
c. Christmas decorating contest: A motion was made, seconded and passed to support Sue Cunningham and her committee with 2 memberships to PLRPOA and a check in the amount of $150. Mary Nelson will advise Sue to pick up her check from Frances.
d. Fishing Tournament: Glenn Patton reported that John Trejo advised him he would be chairman of this tournament again this year.
e. YMCA – Community Park: Mary Nelson reported that she and Murray had met with Barbara Jacobs and representatives from the YMCA. There was considerable favorable discussion regarding the future of our community park with plans to provide more educational and community orientated programs for children and adults.
Our next meeting will be held on Thursday, January 2, 2003 at 7:30 PM at the home of Frances Simmons. There being no more business, the meeting adjourned at 9:28 PM.
Respectfully submitted by Mary Nelson, Secretary
Approved by the PLRPOA Board (Jan. 2, 2003)
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