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PLRPOA Board Meeting Minutes - Jan 10, 2002 |
The board meeting of Port Largo Residential Property Owner’s Association was held at the home of Frances Simmons. Present were board members: Marshall Walker, Frances Simmons, Mary Nelson, Glenn Patton, John Wood and Edwina Lindeman.
The meeting was called to order at 7:40 PM by Marshall Walker.
I. Minutes from the last meeting held on December 6, 2001 were read by Mary Nelson and approved as corrected.
II. The Treasurer’s report was read by Frances Simmons and was approved as read.
III. OLD BUSINESS
a. Boat Ramp at homeowners park Al Herum is out of town. Mary Nelson will contact him regarding this issue. She has also contacted Tony about pressure cleaning our existing ramp. He will charge $50 per cleaning and recommends once each 2 months in winter and more often in summer. He is insured. The motion was made, seconded and carried that Mary Nelson ask him to do this pressure cleaning every two months, or as needed.
b. Seatow John Wood and Ann Nickerson have not met with owner, so this issue is tabled.
c. Park Rules Mary Nelson read our homeowner’s park “Revised Park Rules” which the board edited in the December meeting. The motion was made, seconded and carried that these rules be adopted with one correction and incorporated into our By Laws. They will be in our January newsletter and also made available and discussed at our Annual Meeting. Marshall Walker suggested the replacement fee in rule #8 be reduced to $50 as of October 1st to be the same as our membership fee. We all agreed to this reduction and that it is not necessary to put this detail into the rules in order to be consistent with reference to our membership fee. John Wood also requested that we edit the “Park Rules” sign posted at the park, which we did. He will have a new sign made.
d. January newsletter Mary Nelson read the draft of our January Newsletter. After discussion, several corrections were made. She will get a final draft out to each board member and have printing done and mailed as soon as possible
e. Annual Meeting Our District 5 Commissioner, Murray Nelson, will be happy to be our featured speaker. John Wood will speak about our new park gate and entry system. Marshall Walker will ask his wife, Debra Walker, Monroe County School Board if she will also speak and will advise Mary for our newsletter. Frances Simmons has mailed our deposit check to the Civic Club for the room. Mary Nelson will call to be sure we can get access by 9:30AM and will ask if they have a PA System available for our use. Set-up was discussed and all board members present agreed to be there at 9:30AM. Mary will also call Netta and Ann regarding supplies and refreshments. Marshall Walker asked the board to serve as Nominating Committee and requested that his name be removed for 2002. John Wood also advised us he plans to move his residence within a few months and time he will be available to serve will be limited.
f. Homeowner’s Park, Entry Gate John Wood reported on the entry system, and explained that because of our needs, we may require an additional budget amount of up to $1,500. He and Glenn Patton will meet with the Brothers Aluminum representative tomorrow. A motion was made, seconded and carried that we approve an additional cost of up to $1,500 as John Wood and Glenn Patton deem necessary for an exit swipe mechanism. Because our new access cards can be reprogrammed they do not have to be replaced each year, a suggestion was made to send a letter to members who have sent the membership application in the mail reminding them NOT TO DISCARD their access card as it can be used for other years and does not have to be replaced. John Wood and Glenn Patton will advise Frances Simmons and Mary Nelson and arrange to meet when they have enough information to reorganize membership procedure for our annual meeting.
g. Let’s Decorate the Neighborhood Mary Nelson read the report from Sue Cunningham with the winners. Sue requests that prizes be given out at our annual meeting. She also would like appreciation for sponsors in our January newsletter. We all agreed.
IV. NEW BUSINESS
a. By Laws revision We discussed the need to revise our By Laws. Because our Park Rules have been a part of our By Laws and we have revised these rules, we are questioning need to have Park Rules incorporated into our By Laws. Glenn Patton will email Mary Nelson a new file containing the By Laws and she will edit it so we will have copies of our By Laws with Revised Park Rules available at our annual meeting. We will discuss revising the By Laws at a later date.
Our next meeting be held February 9, 2002 at The Key Largo Civic Club at 10:30 AM. There being no more business, the meeting was adjourned at 10:20 PM.
Respectfully submitted by Mary Nelson, Secretary
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