PORT LARGO RESIDENTIAL PROPERTY OWNERS ASSOCIATION INC.
P. O. BOX 979   KEY LARGO, FLORIDA  33037-0979

The board meeting of Port Largo Residential Property Owner’s Association was held at the home of Frances Simmons.  Present were board members:  Frances Simmons, Mary Nelson, Glenn Patton, Cara Smith, Annette Richard, Pat McLaughlin and Ann Nickerson.

The meeting was called to order at 7:40 PM by Glenn Patton.

  I.   Minutes from the last regular monthly meeting held on December 5, 2002 were read by Mary Nelson and approved as corrected.

 II.   The Treasurer’s report was read by Frances Simmons and was approved as read.

III.  OLD BUSINESS

a.    Homeowner’s Park Report:

* Mangrove trimming: Glenn Patton presented a proposal for mangrove trimming. A motion was made, seconded and unanimously approved that pay $500 as deposit toward paperwork and permitting; $2000 on initial trimming and  balance of  $1,000 to be paid on completion of the second trim in approximately six months. 

*  Cara Smith reported that she observed someone in a jeep with a Miami tag, who jumped the homeowner’s park fence; then used their gate card to open the gate from inside; police came and completed a field contact report. A trespass warning was issued. Our programming reflected the card used was from lot 180. Glenn Patton will speak with our member and will send a letter.

* New phone numbers have been added to  our park sign.

* Brother’s Aluminum will repair electric eye, install new wires, and install key/combo lock box. Glenn will remove bush with his chain saw.

* Glenn, Pat and Ann reported on painting party. All agreed the new colors add sparkle to the park.

b.    January newsletter:   Pat will finalize the proposed park rule changes for our January newsletter and Glenn Patton will work with Mary Nelson on a new format in Publisher. Mary passed out a rough draft as completed to date for board approval. Mailing is scheduled for approximately January 17^th.

c.   Annual meeting:  *Nominations – nominations will be open to the floor at our annual meeting. Our present officers and directors are willing to serve and their names will be included in our January newsletter along with a request for volunteers for board positions and committees. In the future we agreed to appoint a board member to oversee a nominating chairman from general membership.

IV.   NEW BUSINESS

a.    Membership/card process:   Glenn discussed the mechanics with Cara Smith and Frances Simmons, who will receive membership dues and distribute cards at our annual meeting. Mary Nelson is updating our database from Monroe County’s Tax Summary Report and will provide Cara and Frances with an updated print out for the meeting.

b.   IKLFHA representative:  Ann Nickerson requested that her husband, Fred ‘Nick’ be made a committee member who would then be an acting board member so he could represent our board at these meetings. Glenn will check into our By Laws to see if we can comply with this request, or if a change in language would be required in order in our By Laws. 

Our next meeting will be held on Thursday, February 6, 2003 at 7:30 PM at the home of Frances Simmons.  There being no more business, the meeting adjourned at 9:15 PM. 

Respectfully submitted by Mary Nelson, Secretary

Pending Approval of the Board

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