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PLRPOA Board Meeting Minutes - March 7, 2002 |
The board meeting of Port Largo Residential Property Owner’s Association was held at the home of Frances Simmons. Present were board members: Frances Simmons, Mary Nelson, Marshall Walker, Glenn Patton, Ann Nickerson, Annette Richard, Pat McLaughlin, Edwina Lindeman and John Wood.
The meeting was called to order at 7:35 PM by Marshall Walker.
I. Minutes from the last regular monthly meeting held on January 10, 2002 were read by Mary Nelson and approved as read.
II. The Treasurer’s report was read by Frances Simmons and was approved as read.
III. ELECTION OF OFFICERS The following members were nominated, accepted their nomination, and were unanimously elected:
Glenn Patton, President
Ann Nickerson, Vice President
Frances Simmons, Treasurer
Mary Nelson, Secretary
IV. OLD BUSINESS
a. Fernandez letter Glenn Patton passed around the letter he had drafter. We requested a date be added, that the letter be put on our letterhead; that it be sent certified; and that the letter should bear the signature of our President. Glenn will comply with our requests and mail the letter which will be followed up with a telephone call.
b. RUSK NA and AA facility Marshall Walker explained this proposed meeting room for N/A and AA which is a 1900 sq. ft. facility near the Fire Department on East Drive. The parking lot requires 31 parking spaces. Our board has agreed to contribute $500; the check to be made out to the two signers of the letter they presented at the January 31, 2002 special meeting. Support of an additional $500 may be possible.
c. Gate Swipe card report John Wood advised us of one minor problem with the gate not opening which has been resolved.
V. NEW BUSINESS
a. Fishing Tournament Sue Cunningham gave a presentation on the Fishing Tournament. She passed out the information John Trejo had prepared for the March newsletter. Frances Simmons gave her the bank statement for the Tournament account at TIB. She requested an additional $500. Glenn Patton made a motion to loan the committee $500, which was seconded and passed. Glenn will go to TIB with Frances when they sign the account cards for the association and he will designate John Trejo as 2002 Tournament Chairman to be a signer on the Tournament Account.
b. Street Addresses Sue Cunningham, using a map she has made of Port Largo, spoke to us about address discrepancies in Port Largo Fifth Addition. Homeowners originally used their lot number as their house number. For a one or two year period, Monroe County Zoning required newly constructed homes to go to the Post Office to have their house number assigned, which resulted in numbers which are out of sequence. Glenn Patton suggested a committee; consisting of Annette Richard, Glenn Patton and Sue Cunningham work with the Post Office, Monroe County Zoning Department, Key Largo Fire Department, and the Police Department to resolve these differences. Mary Nelson requested they advise her of their findings for her homeowners database and also to resolve inconsistencies in legal descriptions from Monroe County Tax Summary Report.
c. Homeowners Park - benches/repair or replace? Glenn Patton will obtain estimates to replace the benches. A suggestion was made to add a few benches around the Oceanside of the pond. We also discussed additional beach sand and grading, painting the tables and pavilion, include a walk in entry gate to be used only by our board or Fire/Police Department, several holes which require filling in with rock, and trimming some plants. Pat McLaughlin will serve as Chairman of our Homeowner’s Park Committee. A motion was made, seconded and carried to approve a $2,000 budget to begin to accomplish these goals.
d. Membership Report Frances Simmons advised we have 116 members. We agreed homeowners would be joining for the Fishing Tournament and next month the membership should show improvement.
e. March Newsletter Mary Nelson requested material and advised she would like the mailing to be made by March 17th. Fishing Tournament information and Entry Forms will be included.
f. Reserve Account Ann Nickerson made a motion that we put $5,000 into our Fidelity reserve account; the motion was seconded and passed.
Our next meeting be held Thursday, April 4th at Frances’ house. There being no more business, the meeting adjourned at 9:20 PM.
Respectfully submitted by Mary Nelson, Secretary
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